There are several ways that a contract can be procured based on the estimated construction cost (labor and materials to accomplish the project) of the project. Each contract has specific requirements for the contract bidding process.
Small projects that are coordinated by Facilities Services do not require a contract and are not managed by Architects & Engineers.
Negotiated contracts have an estimated project cost of less than $50,000. These projects can often be completed without plans and specs due to the simple scope for the project.
Informal Bid Process
Contracts that require an informal bid process generally have an estimated project cost of $50,000 to $640,000. These projects generally require plans and specifications, although rare exceptions occur for projects that have a straightforward scope.
Formal Bid Process
Contracts that require a formal bid process generally have an estimated project cost of more than $640,000. These projects always require plans and specifications, and must follow the bid process outlined in the UCOP Facilities Manual.
Purchase orders can be used to purchase materials or equipment that will be installed as part of the overall project. Purchase orders that include installation or construction are not allowed. Options for materials for the project can be coordinated through a purchase order by the Project Manager.